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Safety Resources


Stay safe out there!

Nothing is more important than ensuring the health and safety
of girls, whether they’re engaged in a real-world activity or
exploring online.

At Girl Scouts, we work hard to build safety consciousness in adults, training staff, volunteers, and girls on all safety protocols so that we can ensure proper supervision, prevent accidents and incidents, and maintain program resources.

Emergency Action Plan Card

The Emergency Action Plan Card should be carried by volunteers at all times - that's why we've created a wallet sized card to easily access the Emergency Action Plan - Steps. The Emergency Action Plan - Steps is an interactive tool with links to  important forms and documents you need before planning a troop outing. This document can be printed and stored in a trip binder or accessed digitally by scanning the QR code found on the Emergency Action Plan Card. Be sure to screenshot the Emergency Action Plan - Steps as well for a convenient copy in your smartphone's camera library!

Emergency Action Plan - Steps

Click to view interactive full screen version or to download and print

Emergency Action Plan Card - Wallet Sized Card
Emergency Action Plan Card


Girl Scout Safety Guidelines

Every adult in Girl Scouting is responsible for the physical and emotional safety of girls, and we all demonstrate that by agreeing to follow the guidelines listed below.

>>Girl Scout Safety Guidelines


Safety Activity Checkpoints

When preparing for any activity with girls, always begin with the Safety Activity Checkpoints (SACs) written specifically for that activity.

>>Safety Activity Checkpoints (2022-2023)


Personal Health and Medical Report Form

This health history form is used for troop meetings, overnight trips, or other programs not exceeding 72 hours.  This form should be kept in a confidential file for easy reference and is typically filled out by a parent, guardian or adult participant annually.

>>Personal Health and Medical Report Form


Permission Forms

To be considered a Girl Scout trip/activity, the troop/group leader must provide parents/caregivers with written details (date, time, locations, and brief description) of the trip/activity prior to its occurrence. The trip/activity must meet all requirements in Safety Activity Checkpoints, and either the Annual Permission Form or Single Activity Permission Form must be signed by the parent/caregiver and returned to the troop/group leader. The Annual Permission Form allows for troop trips/activities that are 1) located within one hour’s driving time of the regular meeting place, 2) not exceeding 6 hours and 3) not considered high risk activities as outlined in Safety Activity Checkpoints (ex: high ropes, zip line, equestrian). Trips/activities outside of these parameters require a separate Single Activity Permission Form. Activity Consent, Hold Harmless and Release Agreements may be required, depending on the activity.

Single Activity Permission Form
Annual Permission Form
Resident Camp & 3+ Day Travel Health History Form


Activity Consent, Hold Harmless and Release Agreement Form

The Activity Consent, Hold Harmless and Release Agreement Form should be completed by a parent, guardian or adult participant whenever the event, program or activity includes one of the following high risk activities:

  • Zip Line
  • Low Ropes
  • Scuba Diving
  • Rock Climbing
  • White Water Rafting
  • High Ropes
  • International Travel

>>Activity Consent, Hold Harmless and Release Agreement

Incident/Accident Report Form

Even though this form may be titled “Incident/Accident Report Form,” please keep in mind that it is NOT just for use when an injury occurs. Volunteers are to submit an Incident/Accident Report even if emergency care is not required.

Many different types of incidents should be reported to GSNEO for follow-up, including any conflict that occurs in a Girl Scout setting.

Some examples of situations that would merit a report being filed include:

  • A girl falls at camp and skins her knee
  • The money box is stolen from a cookie booth
  • A bullying situation occurs at a troop meeting
  • A parent volunteer gets into a fender-bender while transporting girls to an event
  • Two parents with shared custody engage in a conflict in front of girls
  • A window is accidentally broken during a meeting
  • Reporting an infectious disease at a Girl Scout event
  • Reporting a COVID-19 exposure at a Girl Scout event

The Emergency Action Plan card, health forms, and permission slips should be on hand at all times.

>>Incident/Accident Report

GSNEO Equine Waiver

GSNEO no longer requires a specific permission or release form to participate in equine activities. Follow Safety Activity Checkpoints and indicate the activity on Activity Consent Hold Harmless and Release Agreement.